Microsoft CEO Satya Nadella uses GPT-5 on Copilot to help
maintain productivity with meetings, projects, and more. · Fortune · Hannes P
Albert/picture alliance via Getty Images
Satya Nadella Shares Five AI Prompts That Supercharge His Daily Workflow
Microsoft CEO Satya Nadella has revealed how he integrates generative AI into his daily routine, offering a glimpse into the specific prompts he uses to stay productive and ahead of the curve.
In a recent LinkedIn post, Nadella described how GPT-5, embedded in Microsoft Copilot, has become an essential part of his workflow, adding what he calls a “new layer of intelligence” across his suite of productivity tools.
As AI
continues to reshape the workplace, Nadella’s approach exemplifies how top
executives are leveraging its capabilities not just for automation, but for
strategic insight. He shared five prompts that he uses regularly to streamline
meetings, monitor project progress, and analyze how he spends his time. These
prompts are designed to extract meaningful summaries from emails, chats, and
calendars, helping him prepare for meetings, assess risks, and track
performance metrics.
One of
the prompts helps him anticipate what might be on a colleague’s mind before a
meeting, based on prior interactions. Another generates a comprehensive project
update by analyzing communications and meetings, highlighting key performance
indicators, wins and losses, and potential risks. Nadella also uses AI to
evaluate whether product launches are on track, asking for probabilities based
on engineering progress and pilot results. To better understand how he
allocates his time, he prompts the AI to review his calendar and emails,
organizing his activities into buckets with time percentages and descriptions.
Finally, he uses AI to prepare for meetings by reviewing selected emails and
summarizing past team discussions.
Nadella’s
openness about his AI usage reflects a broader trend among tech leaders. Nvidia
CEO Jensen Huang has spoken about using AI tools like ChatGPT and Perplexity as
daily tutors, while OpenAI’s Sam Altman uses ChatGPT for email management and
even parenting advice. These examples underscore how AI is no longer just a
back-office tool—it’s becoming a personal assistant, strategist, and
productivity enhancer for those at the helm of major companies.
As AI
models grow more sophisticated, the exact wording of prompts has become less
critical, but clarity and context remain essential. Nadella’s use of Copilot
illustrates how thoughtful prompting can unlock deeper insights and transform
routine tasks into strategic advantages, setting a new standard for executive
productivity in the age of AI.
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